Call for Contributions for National Local Staff

EUCAP – EU Mission 4-2017 Call for Contributions – Local National Staff
Organisation:	EUCAP SOMALIA
Job Location:	As indicated below
Employment Regime:	As indicated below
Job Title/ Vacancy Notice:	Ref.:	Name of the Post:	Location:	Availability:
	LM007	Assistant to the Head of Operations/translator	Mogadishu	ASAP
Deadline for Applications:	16 September 2017 at 16:00 (Nairobi Time)
E-mail Address to send the Job Application Form to:	jobs@eucap-som.eu

 

Application process

Application form can be downloaded from https: //www.eucap-som.eu

• If you cannot download the application from our website you can ask one from Human Resources Unit of EUCAP sending a mail to jobs@eucap-som.eu
• Send application to jobs@eucap-nestor.eu electronically only.
• Please, fill one application form for each position.
• We take under consideration only two applications per person.
• Applications should be filled in English.
• Deadline to apply for the positions is September 16^th
• Only duly- filled in English official application forms will be accepted.
• All other forms of applications and/or after deadline for submission will be disregarded.
• None of the documents submitted will be returned.

Vacancy for local staff

LM007 Head of Operations Assistant / Translator

(1 position)

Duty Station: Mogadishu

Availability: As soon as possible

Post category: Assistant level

Group classification: I

Reporting Line

The Assistant to the Head of Operations will be under the supervision of the Head of Operations and will report to her/him. S/he will contribute to the efficient and effective running of the general administration in the Mission Headquarters (MHQ).

Main Tasks and Responsibility

• Assist HoOPS in her/his daily work;
• Provide general secretarial and administrative support to the line managers and perform general office duties;
• Drafts and distributes invitations for internal briefings and meetings;
• Taking minutes at internal briefings and meetings;
• Support guest and event management at the MHQ;
• Perform interpretation for line managers at meetings (English to Somali and vice versa);
• Draft HoOPS correspondence and ensures follow-up ensuring confidentiality;
• Ensure timely delivery of HoOPS correspondence;
• Keeps lists of names, and contacts of HoOPS interlocutors; and
• Providing interpretation services in meetings with Somali interlocutors.
• Preparing talking points for the HoOPS ahead of meetings with Somali interlocutors.
• Preparing and participating in meetings, conferences and other events, preparing meeting reports.
• Maintaining the highest level of confidentiality when dealing with assigned tasks and responsibilities, as well as with all EUCS documents and information.
• Perform any other related duties as instructed by the line manager or designated alternate.
• To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience

• Completed secondary education;
• Excellent level of written and spoken English and Somali is a requirement;
• A minimum of 3 years of professional experience in a relevant field of work;
• Excellent knowledge and experience of MS Office Suite Package;

Desirable Qualification and Experience

• A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
• A previous work experience in administration would be an asset;
• Previous work experience with an international organisation would be an asset;
• Excellent administration and organisational skills;
• Works methodically, accurately and with attention to details as well as to tight deadlines;
• Is used to work on a multitude of activities at the same time and with limited supervision;
• Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
• Ability to work independently and harmoniously with colleagues and as part of a team;
• Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
• Must be able to express ideas and concepts clearly and concisely in written and oral form;
• Good experience of using data for preparing reports;

Special Note

Mandatory requirement to pass security clearances and medical checks.

 Vacancy for local staff

 

Head of Operations Assistant / Translator (1 position)

Duty Station: Mogadishu

Availability: As soon as possible

Post category: Assistant level

Group classification: I

The Assistant to the Head of Operations will be under the supervision of the Head of Operations and will report to her/him. S/he will contribute to the efficient and effective running of the general administration in the Mission Headquarters (MHQ).

Main Tasks

• Assist HoOPS in her/his daily work;
• Provide general secretarial and administrative support to the line managers and perform general office duties;
• Drafts and distributes invitations for internal briefings and meetings;
• Taking minutes at internal briefings and meetings;
• Support guest and event management at the MHQ;
• Perform interpretation for line managers at meetings (English to Somali and vice versa);
• Draft HoOPS correspondence and ensures follow-up ensuring confidentiality;
• Ensure timely delivery of HoOPS correspondence;
• Keeps lists of names, and contacts of HoOPS interlocutors; and
• To undertake any other related tasks as requested by the Line Managers.

Qualifications and Experience

Required

• Completed secondary education;
• Excellent level of written and spoken English and Somali is a requirement;
• A minimum of 3 years of professional experience in a relevant field of work;
• Excellent knowledge and experience of MS Office Suite Package;

Desirable

• A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
• A previous work experience in administration would be an asset;
• Previous work experience with an international organization would be an asset;
• Excellent administration and organisational skills;
• Works methodically, accurately and with attention to details as well as to tight deadlines;
• Is used to work on a multitude of activities at the same time and with limited supervision;
• Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
• Ability to work independently and harmoniously with colleagues and as part of a team;
• Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
• Must be able to express ideas and concepts clearly and concisely in written and oral form;
• Good experience of using data for preparing reports;

N.B. Considering the hygiene, health and safety implications and the regulations in force in the European Union, all selected local staff candidate will undergo a medical screening prior to their recruitment (details upon request).