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EUCAP – EU Mission 4-2017 Call for Contributions – Local National Staff
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| Organisation: |
EUCAP SOMALIA
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| Job Location: |
As indicated below
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| Employment Regime: |
As indicated below
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| Job Title/ Vacancy Notice: |
Ref.: | Name of the Post: | Location: | Availability: |
| LM007 |
Assistant to the Head of Operations/translator
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Mogadishu | ASAP | |
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Deadline for Applications:
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16 September 2017 at 16:00 (Nairobi Time) | |||
| E-mail Address to send the Job Application Form to: | jobs@eucap-som.eu | |||
Application process
Application form can be downloaded from https: //www.eucap-som.eu
- If you cannot download the application from our website you can ask one from Human Resources Unit of EUCAP sending a mail to jobs@eucap-som.eu
- Send application to jobs@eucap-nestor.eu electronically only.
- Please, fill one application form for each position.
- We take under consideration only two applications per person.
- Applications should be filled in English.
- Deadline to apply for the positions is September 16th
- Only duly- filled in English official application forms will be accepted.
- All other forms of applications and/or after deadline for submission will be disregarded.
- None of the documents submitted will be returned.
Vacancy for local staff
LM007 Head of Operations Assistant / Translator
(1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: I
Reporting Line
The Assistant to the Head of Operations will be under the supervision of the Head of Operations and will report to her/him. S/he will contribute to the efficient and effective running of the general administration in the Mission Headquarters (MHQ).
Main Tasks and Responsibility
- Assist HoOPS in her/his daily work;
- Provide general secretarial and administrative support to the line managers and perform general office duties;
- Drafts and distributes invitations for internal briefings and meetings;
- Taking minutes at internal briefings and meetings;
- Support guest and event management at the MHQ;
- Perform interpretation for line managers at meetings (English to Somali and vice versa);
- Draft HoOPS correspondence and ensures follow-up ensuring confidentiality;
- Ensure timely delivery of HoOPS correspondence;
- Keeps lists of names, and contacts of HoOPS interlocutors; and
- Providing interpretation services in meetings with Somali interlocutors.
- Preparing talking points for the HoOPS ahead of meetings with Somali interlocutors.
- Preparing and participating in meetings, conferences and other events, preparing meeting reports.
- Maintaining the highest level of confidentiality when dealing with assigned tasks and responsibilities, as well as with all EUCS documents and information.
- Perform any other related duties as instructed by the line manager or designated alternate.
- To undertake any other related tasks as requested by the Line Managers.
Essential Qualifications and Experience
- Completed secondary education;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- A previous work experience in administration would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
Mandatory requirement to pass security clearances and medical checks.
Vacancy for local staff
Head of Operations Assistant / Translator (1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: I
The Assistant to the Head of Operations will be under the supervision of the Head of Operations and will report to her/him. S/he will contribute to the efficient and effective running of the general administration in the Mission Headquarters (MHQ).
Main Tasks
- Assist HoOPS in her/his daily work;
- Provide general secretarial and administrative support to the line managers and perform general office duties;
- Drafts and distributes invitations for internal briefings and meetings;
- Taking minutes at internal briefings and meetings;
- Support guest and event management at the MHQ;
- Perform interpretation for line managers at meetings (English to Somali and vice versa);
- Draft HoOPS correspondence and ensures follow-up ensuring confidentiality;
- Ensure timely delivery of HoOPS correspondence;
- Keeps lists of names, and contacts of HoOPS interlocutors; and
- To undertake any other related tasks as requested by the Line Managers.
Qualifications and Experience
Required
- Completed secondary education;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- A previous work experience in administration would be an asset;
- Previous work experience with an international organization would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
N.B. Considering the hygiene, health and safety implications and the regulations in force in the European Union, all selected local staff candidate will undergo a medical screening prior to their recruitment (details upon request).
