| EUCAP – EU Mission
5-2017 Call for Contributions – National Staff
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| Organisation: | EUCAP | |||
| Job Location: | As indicated below | |||
| Employment Regime: | As indicated below | |||
| Job Title/ Vacancy Notice: |
Ref.: | Name of the Post: | Location: | Availability: |
| LM005 | Maritime Assistant / Translator | Mogadishu | ASAP | |
| LM006 | Operational Capability Assistant / Translator | Mogadishu | ASAP | |
| LM007 | Assistant to the Head of Operations/translator* | Mogadishu | ASAP | |
| LM008 | Operations Department Assistant (Police) / Translator | Mogadishu | ASAP | |
| LM009 | Human Resources and Administrative Assistant | Mogadishu | ASAP | |
| LM010 | Senior Security Assistant | Mogadishu | ASAP | |
| LM012
LM016 |
Logistics Assistant | Mogadishu | ASAP | |
| LM013
LM014 |
Procurement Assistant | Mogadishu | ASAP | |
| LM015 | Deputy Head of Mission Office Assistant | Mogadishu | ASAP | |
| LH001 | Head of FO Assistant | Hargeisa | ASAP | |
| LH011 | SLCG Co-Ordinator/Translator | Hargeisa | ASAP | |
| LH012 | Maritime Governance Officer/Translator | Hargeisa | ASAP | |
| LG002 | Security Assistant | Garowe | ASAP | |
| LG004 | Human Resources and Administrative Assistant (part-time) | Garowe | ASAP | |
| LG006 | Head of FO Assistant | Garowe | ASAP | |
| LG007 | Finance Assistant (part-time) | Garowe | ASAP | |
| LG008 | Logistic Assistant | Garowe | ASAP | |
| Deadline for Applications: | 30 November 2017 at 16:00 (Nairobi Time) | |||
| E-mail Address to send the Job Application Form to: | jobs@eucap-som.eu | |||
* pending the job offer acceptance
Application process
- Application form can be downloaded from https: //www.eucap-som.eu
- If you cannot download the application from our website you can ask one from Human Resources Unit of EUCAP sending a mail to jobs@eucap-som.eu
- Send application to jobs@eucap-som.eu electronically only.
- Please, fill one application form for each position.
- We take under consideration only two applications per person.
- Applications should be filled in English.
- Deadline to apply for the positions is 30 November 2017 at 16:00 (Nairobi Time).
- Only duly- filled in English official application forms will be accepted.
- All other forms of applications and/or after deadline for submission will be disregarded.
- None of the documents submitted will be returned.
EUCAP
Vacancy for National Staff
LM005 Maritime Assistant / Translator
(1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
Reporting Line
The Maritime Assistant will be under the supervision of the Senior Maritime Advisor and will report to him/her. S/he will contribute to the efficient and effective running of the Department of Operations under the overall guidance of the Head of Operations. In his/her capacity as Maritime Assistant, he/she will provide assistance on all operational maritime issues, as necessary, to the Senior Maritime Adviser and Maritime and Coast Guard Advisers at EUCS Headquarters and its Field Offices. In his/her capacity as Translator, he/she will conduct translations and provide interpretation support to the international staff in the context of the implementation of the EUCAP mandate. The duties will be performed mainly in Mogadishu with a possibility of duty travel to other regions in Somalia, when the need arises.
Main Tasks and Responsibility
- To assist Senior Maritime Advisor in her/his daily work;
- To provide general secretarial and administrative support to the Operations Department and perform general office duties;
- To draft and distribute invitations for internal briefings and meetings;
- To take minutes at internal briefings and meetings;
- To support guest and event management at the Mission Headquarters (MHQ);
- To perform interpretation for the international staff at meetings and to translate documents (English to Somali and vice versa);
- To draft correspondence related to the unit’s activity and provide follow-up;
- To ensure timely delivery of correspondence related to the unit’s actions;
- To keep lists of names and contacts of Senior Maritime Advisor interlocutors;
- To prepare talking points for the Senior Maritime Advisor ahead of meetings with Somali interlocutors.
- To prepare and attend meetings, conferences and other events, to write meeting reports.
- To maintain the highest level of confidentiality when dealing with assigned tasks and responsibilities, as well as with all EUCS documents and information.
- To perform any other related duties or tasks, as instructed by the Line Manager or designated alternate.
Essential Qualifications and Experience
- Completed secondary education;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- A professional qualification in Administration, Human Resources, or equivalent academic or professional training would be an asset;
- Previous work experience related to maritime security or in administration would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LM006 Operational Capability Assistant / Translator
(1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
Reporting Line
In his/her capacity as Operational Capability Assistant, he/she will be under the supervision of the Senior Operational Capability Unit Officer and will report to him/her. S/he will contribute to the efficient and effective running of the Operational Capability Unit in the Mission Headquarters (MHQ). In his/her capacity as Translator, he/she will conduct translations and provide interpretation support to the international staff in the context of the implementation of the EUCAP mandate. The duties will be performed mainly in Mogadishu with a possibility of duty travel to other regions in Somalia, when the need arises.
Main Tasks and Responsibility
- To assist Senior Operational Capability Unit Officer in her/his daily work;
- To provide general secretarial and administrative support to the Operational Capability Unit Officers and perform general office duties;
- To draft and distribute invitations for internal briefings and meetings;
- To take minutes at internal briefings and meetings;
- To support guest and event management at the MHQ;
- To perform interpretation for the Operational Capability Unit at meetings and to translate documents (English to Somali and vice versa);
- To draft correspondence related to the unit’s activity and ensure follow-up;
- To ensure timely delivery of correspondence related to the unit’s actions;
- To keep lists of names and contacts of Operational Capability Unit interlocutors;
- To prepare talking points for the Operational Capability Unit ahead of meetings with Somali interlocutors.
- To prepare and attend meetings, conferences and other events, to write meeting reports.
- To maintain the highest level of confidentiality when dealing with assigned tasks and responsibilities, as well as with all EUCS documents and information.
- To perform any other related duties or tasks, as instructed by the Line Manager or designated alternate.
Essential Qualifications and Experience
- Completed secondary education;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- Previous work experience related to maritime security or in administration would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LM007 Head of Operations Assistant / Translator*
(1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 1
Reporting Line
The Assistant to the Head of Operations will be under the supervision of the Head of Operations and will report to her/him. S/he will contribute to the efficient and effective running of the general administration in the Mission Headquarters (MHQ).
Main Tasks and Responsibility
- Assist HoOPS in her/his daily work;
- Provide general secretarial and administrative support to the line managers and perform general office duties;
- Drafts and distributes invitations for internal briefings and meetings;
- Taking minutes at internal briefings and meetings;
- Support guest and event management at the MHQ;
- Perform interpretation for line managers at meetings and translate documents (English to Somali and vice versa);
- Draft HoOPS correspondence and ensures follow-up ensuring confidentiality;
- Ensure timely delivery of HoOPS correspondence;
- Keeps lists of names, and contacts of HoOPS interlocutors; and
- Providing interpretation services in meetings with Somali interlocutors.
- Preparing talking points for the HoOPS ahead of meetings with Somali interlocutors.
- Preparing and participating in meetings, conferences and other events, preparing meeting reports.
- Maintaining the highest level of confidentiality when dealing with assigned tasks and responsibilities, as well as with all EUCS documents and information.
- Perform any other related duties as instructed by the line manager or designated alternate.
- To undertake any other related tasks as requested by the Line Managers.
Essential Qualifications and Experience
- Successful completion of university studies of at least 3 years attested by a diploma;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- A previous work experience in administration would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LM008 Operations Department Assistant / Translator (Police)
(1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
Reporting Line
The Assistant (Police) to the Operations Department will work under the supervision of the Senior Police Adviser. The Assistant (Police) will contribute to the efficient and effective running of the Operations Department in the Mission Headquarters (MHQ), in particular the activities of the police advisers.
Main Tasks and Responsibility
- Assists the police advisers in their daily work;
- Provides general secretarial and administrative support to the police advisers and performs general office duties;
- Drafts and distributes invitations for internal briefings and meetings;
- Taking minutes at internal briefings and meetings;
- Supports guest and event management at the MHQ;
- Drafts correspondence and secures follow-up, while ensuring confidentiality;
- Ensures timely delivery of correspondence;
- Keeps lists of names, and contacts of relevant interlocutors;
- Provides interpretation services during meetings, workshops and training events, and translates documents;
- Prepares talking points ahead of meetings with Somali interlocutors;
- Maintains the highest level of confidentiality when dealing with assigned tasks and responsibilities, as well as with all EUCS documents and information;
- Performs any other related duties as instructed by the line manager or designated alternate;
- Undertakes any other related task as requested by the line manager.
Essential Qualifications and Experience
- Completed secondary education;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- A professional qualification in Policing, Law, Public Administration or equivalent academic or professional training would be an asset;
- Previous work experience in an administrative position would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LM009 Human Resources and Administrative Assistant
(1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
The Human Resources and Administrative Assistant will be under the direct supervision of the Head of Field Office and will report to him/her in coordination with the Head of Mission Support. S/he will support the coordination between the HR and Finance departments and will contribute to the efficient and effective running of the administration.
Main Tasks
- Assists the teams in their daily work;
- Keeps record of all in and out correspondence;
- Drafts correspondence and ensure follow-up;
- Takes minutes at meetings and conferences, as well as prepares draft reports, documents, speaking points, etc;
- Liaises and cooperates on financial issues with the relevant departments
- Ensures the reporting for matters related to both departments
- Participates in the sound and effective financial management of the Mission by her/his assistance for all personnel costs and duty trips expenditures
- Performs and carries out other tasks and duties required or requested by her/his line manager.
Essential Qualifications and Experience
- Completed secondary education;
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LM010 Senior Security Assistant
(1 Position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Senior Security Assistant
Group classification: 1
Reporting Line:
The Senior Security Assistant will be under the direct supervision of the Senior Mission Security Officer SMSO or the appointed Mission Security Officer (MSO) and will report direct to him.
Main Tasks and Responsibilities:
- Assists the SMSO/MSO in the preparation and implementation of the Mission Security Plan;
- To advise the SMSO/MSO on Somalia specific security related matters that affect the Mission;
- To manage and supervise under the direction of the SMSO national staff members of the Mission Security Department;
- To provide comprehensive security introduction training to new national MM as required;
- Gather, report and advise on security related information as guided by SMSO/MSO, including any necessary translation of documents;
- Liaison with national authorities, service providers and relevant organisations as required;
- Effectively liaises and interacts with other departments within EUCAP Somalia and in other duty stations, as required;
- Close cooperation with SMSO/MSOs and Close Protection Officers (CPOs) in providing security coverage for Mission Members and official guests or visitors to EUCAP.
- Assists in security response actions, as tasked by the SMSO/MSO;
- Carries out and assists with security-related administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
- Assists in security response actions, as tasked by the SMSO/MSO;
- Assists in the implementation of security advisories and instructions as disseminated by the SMSO/MSO;
- Assists the SMSO/MSO in monitoring compliance with the Minimum Security Operational Standards (MSOS) for EUCAP;
- Performs and carries out other tasks and duties required or requested by the MSO;
- General driving duty’s as required, involving light and armored vehicle;
- Responsible for the routine maintenance of assigned vehicle on regular basis including daily service and maintenance checks
- Participates in the vehicle management which incorporates control of mileage, fuel, damage to vehicle, road accidents
- Ensure accuracy of log books for assigned vehicle
Essential Qualification and Experience:
- Successful completion of university studies of at least 3 years attested by a diploma;
- A professional qualification in security-related field or equivalent academic or professional military/police training;
- A minimum of 5 years of relevant professional experience and a proven track record in the same field of work
- A previous work experience with an international organisation would be an asset;
- Demonstrable basic knowledge of security systems;
- A valid Somali cat. “D” or EU cat. “C” driving license or equivalent is a requirement;
- Excellent level of spoken English and Somali is a requirement, with the ability to express ideas and concepts clearly;
- Good English and Somali writing skills is a requirement;
Desirable Qualifications and Experience
- A previous work experience with an international organisation would be an asset;
- Proven experience of driving armoured B6 vehicles would be an asset, otherwise a requirement to undertake a training course.
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Ability to manage a small team
- Has a strong sense of confidentiality and discretion;
- Demonstrable basic knowledge of security systems;
- Ability to establish and maintain effective working relations as a team member in a multi-cultural, multi-ethnic environment;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Good interpersonal and communication skills;
- Must be able to express ideas and concepts clearly and concisely and to communicate effectively orally;
- Punctuality, reliability.
Special Note
Mandatory requirement to pass security clearances and medical checks
EUCAP
Vacancy for National Staff
LM012 and LM016 Logistics Assistant
(2 positions)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
Reporting Line
The Logistics Assistant will be under the direct supervision of Head of Field Office and in coordination with the Chief of General Support Services.
Main Tasks and Responsibilities:
- Perform repairs and maintenance on facilities; offices and warehouse, machines and equipment.
- Perform work in on or more of the maintenance trades: heating, ventilation air conditioning, carpentry, plumbing, painting, machine and equipment repair, electrical, sheet metal fabrication, welding
- Conduct preventive routine, periodic, or special inspections to determine repair and maintenance work necessary to prevent breakdowns of facilities, machinery and equipment.
- Support and coordinate the daily work schedule of a maintenance team composed of 5 to / staff (incl. skilled technician, cleaning staff, gardeners)
- Submit reports to the line managers
- Working schedule is day shift with flexibility to respond to urgent needs. May be required to work on shift during Friday and/or Saturday as required due to maintenance requirements
- Must be ready to work both indoors and outdoors under extreme conditions. Capacity to load heavy equipment as required with adequate tools
Essential Qualifications and Experience
- High school or technical education required (or equivalent) in either one of the relevant areas of function (maintenance trades)
- 5 years overall experience, minimum 3 years as technician and/or building maintenance, and team supervisor experience, relate experience includes skill and knowledge of painting, HVAC, carpentry, plumbing, masonry and electrical equipment.
Desirable Qualifications and Experience
- Facility maintenance experience, working in building/real estate companies/international organisation preferred
- Basic writing and communication skill
- Basic computer skills
- Good knowledge of goods and local market in area of competence.
- Knowledge of Inventory/Stock management
- Driving licence
- Punctuality, reliability;
- Ability to work under stress and willingness to work irregular hours. Ability to establish and maintain effective working relations as a team member in a multi-cultural, multi-ethnic environment;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Good interpersonal and communication skills;
- Excellent level of spoken English and Somali is a requirement.
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LM013 – LM014 Procurement Assistant
(2 positions)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
The Procurement Assistant will be under the direct supervision of the Chief of Procurement or his/her substitute and will report to this chain of command. As part of the Procurement Unit, s/he will support the department and will contribute to the efficient and effective running of assigned tasks.
Main Tasks
- Provide a wide range of administrative and executive support to the Procurement Unit and to be able to perform these tasks independently or with little supervision;
- Support the Requesting Unit during Market Surveys;
- Keep track, register and archive all documentation generated at all stages of the Procurement process and of the contract implementation;
- Maintain good order in the Procurement Section Archives and take care of their preservation;
- Perform the duties of Secretary as part of formal Procurement Evaluation Committees, including the drafting in English of the relevant documentation as detailed in the PRAG annexes;
- Performs and carries any other tasks and duties required or requested by her/his line manager.
Specific assignments:
- Advise Project Managers on Procurement Rules and Procedures, in order to ensure compliance with procurement and mission best practice, regulations and policies;
- Preparation and drafting of all procurement documentation related to Procurement Procedures (including Requests for Quotation, Negotiation Reports and Purchase Orders amongst the others).
Essential Qualifications and Experience
- A professional qualification in Law, Public Administration, Business Administration, Purchasing & Supply management, Finance, Accounting or equivalent would be an asset;
- Equivalent combination of education, training and practical experience of minimum 2 years, preferably with a substantial part of it in procurement related tasks;
- A previous work experience with an international organisation would be an asset;
- Good understanding of the local market;
- Good understanding of EU procurement procedures and regulations.
Desirable Qualification and Experience
- Excellent administration and organizational skills;
- Capacity to work both alone and in team
- Honesty and integrity
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Excellent knowledge and experience of Office Suite Package;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
- Excellent level of written and spoken English and Somali is a requirement;
- A valid cat. “B” driving license or equivalent would be an asset.
Special Note
Mandatory requirement to pass security clearances and medical checks
EUCAP
Vacancy for National Staff
LM015 Deputy Head of Mission Assistant
(1 position)
Duty Station: Mogadishu
Availability: As soon as possible
Post category: Assistant level
Group classification: 1
Reporting Line:
The Assistant to the Deputy Head of Mission will be under the supervision of the Deputy Head of Mission (DHoM) and will report to her/him. S/he will contribute to the efficient and effective running of the general administration in the Mission Headquarters (MHQ). S/he will support the work of Executive Officer (EXO) to HoM and DHoM in the Mission’s HQ office, in maintaining regular contact on document management with the administrative back office.
Main Tasks and Responsibilities
- Assist DHoM in her/his daily work and in DHoM’s absence, HoM and Head of Operations (HoO) in MHQ;
- Provide general secretarial and administrative support to the line managers and perform general office duties;
- Drafts and distributes invitations for internal briefings and meetings;
- Taking minutes at internal briefings and meetings;
- Support guest and event management at the MHQ;
- Perform interpretation for line managers at meetings (English to Somali and vice versa);
- Draft DHoM correspondence and ensures follow-up ensuring confidentiality;
- Ensure timely delivery of D/HoM correspondence originals to the archive in administrative back office;
- Keep updated the lists of names, and contacts of the DHoM interlocutors;
- To undertake any other related tasks as requested by the Line Managers.
Essential Qualifications and Experience
- Successful completion of university studies of at least 3 years attested by a diploma;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualifications and Experience
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- A previous work experience in administration would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LH001 Assistant to Head of Field Office/Translator
(1 position)
Duty Station: Hargeisa
Availability: As soon as possible
Post Category: Assistant level
Group Category: 1
Reporting Line
The Assistant to the Head of Field Office (HoFO) reports to the HoFO and will assist him with the daily tasks.
Main Tasks and Responsibility
- Carry out and assist with relevant administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
- Contribute to the analysis of the political and social context in Somaliland and the Horn of Africa region;
- Assist the HoFO on external and internal communications;
- Maintain regular contacts with local authorities, governmental organizations, non-governmental organizations or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
- On behalf of the HoFO liaise with all departments within the Mission;
- Plan, prepare and support meetings with local authorities and other Somaliland actors;
- Accompany the HoFO as required to meetings and events, take minutes when requested, make necessary preparations and translate if needed;
- Establish and maintain the FOH contacts database: appointment, phone numbers/email addresses;
- Be prepared to represent the HoFO at appropriate venues and functions;
- Prepare the minutes of internal Field Office meetings;
- Assist in the translation of administrative documents;
- Ensure the follow-up of relevant administrative dossiers; tax exemption clearances and Visa applications to ensure successful and timely Visa processing;
- Provide researched advice on relevant media publications where these may affect the Mission;
- Monitor and report security issues to the HoFO and MSO and assist both in the analysis of information;
- Perform and carry out other tasks or duties required or requested by the HoFO;
- Support the other Mission Members within the FOH where possible/when available.
Essential Qualifications and Experience
- Successful completion of university studies of at least 3 years attested by a diploma;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualifications and Experience
- A professional qualification in Human Resources, Administration, Business, Politics or equivalent academic or professional training would be an asset;
- A previous work experience in administration would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LH011 Somaliland Coast Guard Coordinator/ Translator
(1 position)
Duty Station: Hargeisa
Availability: As soon as possible
Post category: Officer level
Group classification: 1
Reporting Line
The Somaliland Coast Guard Coordinator/Translator reports to Head of Field Office.
Main Tasks and Responsibilities
- Maintain regular contacts with SLCG, local authorities, governmental organizations, non-governmental organizations or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
- Coordinate activities, resources, equipment and information flow between SLCG and EUCAP;
- To establish and maintain cooperation with the authorities of the maritime law enforcement services on the development of training programs on maritime security matters including IUU fishing;
- To assess the functioning, organisation management capacity skills and needs of the Somaliland Coast Guard and advise on improvements;
- To ensure timely reporting on activities within the field of responsibility as per planning documents, in particular progress and/or lack of progress;
- Accompany EUCAP Advisers as required to meetings and events, take minutes when requested and make necessary preparations;
- Maintain a database regarding training, workshops and activities with SLCG;
- Perform translating duties whenever needed by Mission Advisers;
- Perform and carry out other tasks or duties required or requested by the Mission Advisers;
Essential Qualifications and Experience
- Successful completion of university studies of at least 3 years attested by a diploma. The qualification should be in any of the fields of Social Sciences (e.g. Political Science, International Relations, Law, Economics) or Business Administration/Management OR equivalent and attested police or/and military and/or coast guard education or training or an award of an equivalent rank; AND
- After having fulfilled the education requirements, a minimum of 3 years of relevant professional experience.
- Good understanding of policies and organisational aspects of maritime administration, maritime security and Coast Guard function
- Excellent knowledge and experience of MS Office Suite Package
Desirable Qualifications and Experience
- Experience of designing and delivering training;
- International experience, particularly in crisis areas with multinational and/or international organisations, ideally in an operational management capacity;
- Seagoing experience;
- Organisational, planning and project development skills;
Special Note:
Mandatory requirement to pass security clearances and medical checks
EUCAP
Vacancy for National Staff
LH012 Maritime Governance Officer/Translator
(1 position)
Duty Station: Hargeisa
Availability: As soon as possible
Post category: Officer level
Group classification: 1
Reporting Line
The Maritime Governance Officer/Translator reports to Head of Field Office.
Main Tasks and Responsibilities
- Maintain regular contacts with CPC (and/or similar institution), local authorities, governmental organizations, non-governmental organizations or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
- Coordinate activities, resources, equipment and information flow between CPC (and/or similar institution) and EUCAP;
- Contribute to the analysis and assessment of the function and organisation of maritime coordination and governance processes in SL as well as needs assessment and advise on improvements;
- Ensure timely reporting on activities within the field of responsibility as per planning documents, in particular progress and/or lack of progress;
- Be prepared to be embedded with the CPC (or other SL institutions) and support its development and activities;
- Accompany EUCAP Advisers as required to meetings and events, take minutes when requested and make necessary preparations;
- Perform translating duties whenever needed by Mission Advisers;
- Perform and carry out other tasks or duties required or requested by the Mission Advisers;
Essential Qualifications and Experience
- Successful completion of university studies of at least 3 years attested by a diploma. The qualification should be in any of the fields of Social Sciences (e.g. Political Science, International Relations, Law, Economics) or Business Administration/Management OR equivalent and attested police or/and military and/or coast guard education or training or an award of an equivalent rank; AND
- After having fulfilled the education requirements, a minimum of 3 years of relevant professional experience.
- Good understanding of the SL maritime sector as well as SL intra governmental functions, coordination and organisation.
- The ability to contribute to project proposals, report writing and briefings.
- Excellent knowledge and experience of MS Office Suite Package.
Desirable Qualifications and Experience
- Experience of advising;
- An understanding of SL National Budget, the SL National Development Plan and its governance structure.
- International experience, particularly in crisis areas with multinational and/or international organisations, ideally in an operational delivery
- Civil service experience in SL
- Organisational, planning and project development skills;
Special Note: Mandatory requirement to pass security clearances and medical checks
EUCAP
Vacancy for National Staff
LG002 – Security Assistant
(1 position)
Duty Station: Garowe
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
Reporting Line:
The Security Assistant will be under the direct supervision of appointed Mission Security Officer (MSO) and will report direct to him.
Main Tasks and Responsibilities:
- Assists the Mission Security Officer (MSO) in the preparation and implementation of the Mission Security Plan;
- Gather, report and advise on security related information as guided by MSO, including any necessary translation of documents;
- Liaison with national authorities, service providers and relevant organisations as required;
- Effectively liaises and interacts with other departments within EUCAP and in other duty stations, as required;
- Close cooperation with MSOs and Close Protection Officers (CPOs) in providing security coverage for Mission Members and official guests or visitors to EUCAP.
- Liaison and coordination with Special Protection Unit (SPU) to support Mission activities.
- Assists in security response actions, as tasked by the MSO;
- Carries out and assists with security-related administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
- Assists in security response actions, as tasked by the MSO;
- Assists in the implementation of security advisories and instructions as disseminated by the MSO;
- Assists the MSO in monitoring compliance with the Minimum Security Operational Standards (MSOS) for EUCAP;
- Assists with security briefings and trainings, as required;
- Performs and carries out other tasks and duties required or requested by the MSO;
- General driving duty’s as required, involving light and armoured vehicle;
- Responsible for the routine maintenance of assigned vehicle on regular basis including daily service and maintenance checks
- Participates in the vehicle management which incorporates control of mileage, fuel, damage to vehicle, road accidents
- Ensure accuracy of log books for assigned vehicle
Essential Qualification and Experience:
- Completed secondary education;
- A professional qualification in security-related field or equivalent academic or professional military/police training;
- A minimum of 3 years of relevant professional experience and a proven track record in the same field of work
- A previous work experience with an international organisation would be an asset;
- Demonstrable basic knowledge of security systems;
- A valid cat. “C” driving license or equivalent is a requirement;
- Excellent level of spoken English and Somali is a requirement, with the ability to express ideas and concepts clearly;
Desirable Qualifications and Experience
- A previous work experience with an international organisation would be an asset;
- Proven experience of driving armoured B6 vehicles would be an asset, otherwise a requirement to undertake a training course.
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Has a strong sense of confidentiality and discretion;
- Demonstrable basic knowledge of security systems;
- Ability to establish and maintain effective working relations as a team member in a multi-cultural, multi-ethnic environment;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Good interpersonal and communication skills;
- Must be able to express ideas and concepts clearly and concisely and to communicate effectively orally;
- Punctuality, reliability.
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LG004 Human Resources and Administrative Assistant
PART-TIME
(1 position)
Duty Station: Garowe
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
The Human Resources and Administrative Assistant will be under the direct supervision of the Head of Mission Support and will report to him. S/he will support the coordination between the HR and Finance units and will contribute to the efficient and effective running of the administration.
Main Tasks
- Assists the teams in their daily work;
- Keeps record of all in ad out correspondence;
- Drafts correspondence and ensure follow-up;
- Takes minutes at meetings and conferences, as well as prepares draft reports, documents, speaking points, etc;
- Liaises and cooperates on financial issues with the relevant departments
- Ensures the reporting for matters related to both departments
- Participates in the sound and effective financial management of the Mission by her/his assistance for all personnel costs and duty trips expenditures
- Performs and carries out other tasks and duties required or requested by her/his line manager.
Essential Qualifications and Experience
- Completed secondary education;
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LG006 Head Field Office Assistant
(1 position)
Duty Station: Garowe
Availability: As soon as possible
Post Category: Assistant level
Group Category: 1
Reporting Line
The Assistant to the Head of Field Office (HoFO) reports to the HoFO and will assist him with the daily tasks.
Main Tasks and Responsibility
- Carry out and assist with relevant administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
- Contribute to the analysis of the political and social context in Somaliland and the Horn of Africa region;
- Assist the HoFO on external and internal communications;
- Maintain regular contacts with local authorities, governmental organizations, non-governmental organizations or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
- On behalf of the HoFO liaise with all departments within the Mission;
- Plan, prepare and support meetings with local authorities and other Somaliland actors;
- Accompany the HoFO as required to meetings and events, take minutes when requested and make necessary preparations;
- Establish and maintain the FOH contacts database: appointment, phone numbers/email addresses;
- Maintain the Somaliland Coast Guard Training and Courses database;
- Be prepared to represent the HoFO at appropriate venues and functions;
- Prepare the minutes of internal Field Office meetings;
- Assist in the translation of administrative documents;
- Ensure the follow-up of relevant administrative dossiers; tax exemption clearances and Visa applications to ensure successful and timely Visa processing;
- Provide researched advice on relevant media publications where these may affect the Mission;
- Monitor and report security issues to the HoFO and MSO and assist both in the analysis of information;
- Perform and carry out other tasks or duties required or requested by the HoFO;
- Support the other Mission Members within the FOH where possible/when available.
Within capability and in addition to his principle responsibilities he will:
- Assist the FO Mission Security Officer (MSO) in the implementation and periodic evaluation of the Mission Security Plan;
- On request, assist in the gathering and verification of security information to support the MSO with input to risk assessments and situational analysis; and the preparation of security advisories and instructions that concern the FO;
- Assist in security response actions;
Essential Qualifications and Experience
- Successful completion of university studies of at least 3 years attested by a diploma;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualifications and Experience
- A professional qualification in Human Resources, Administration or equivalent academic or professional training would be an asset;
- A previous work experience in administration would be an asset;
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LG007 Finance Assistant
PART-TIME
(1 position)
Duty Station: Garowe
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
The Finance Assistant will be under the direct supervision of the Chief of Finance and will report to him.
Main Tasks
- Assist the International Finance and Administration Officer in the daily work;
- Keeps record of all in and out documents, correspondence and ensuring follow up
- Takes minutes at meetings and conferences, as well as prepares draft reports, documents, speaking points, etc.
- Liaises and cooperates on financial issues with the relevant departments
- Monitor that each expense is in line with criteria of eligibility as well as the relevant regulations and directives (Financial Regulations, Guide to Missions, European Commission’s Communications related to employment of personnel, local labour law etc.)
- Liaises and cooperates on financial and accounting issues with all other relevant Units and Departments, as instructed
- Performs and carries out other tasks and duties required or requested by her/his line manager and/or the Head of Mission Support.
Essential Qualifications and Experience
- Completed secondary education;
- A professional qualification in Finance or equivalent academic or professional training would be an asset;
- Excellent administration and organizational skills;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Excellent level of written and spoken English and Somali is a requirement;
- A minimum of 3 years of professional experience in a relevant field of work;
- Excellent knowledge and experience of MS Office Suite Package;
Desirable Qualification and Experience
- Previous work experience with an international organisation would be an asset;
- Excellent administration and organisational skills;
- Works methodically, accurately and with attention to details as well as to tight deadlines;
- Is used to work on a multitude of activities at the same time and with limited supervision;
- Has a strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
- Must be able to express ideas and concepts clearly and concisely in written and oral form;
- Good experience of using data for preparing reports;
Special Note
- Mandatory requirement to pass security clearances and medical checks.
EUCAP
Vacancy for National Staff
LG008 Logistics Assistant
(1 position)
Duty Station: Garowe
Availability: As soon as possible
Post category: Assistant level
Group classification: 2
Reporting Line
The Logistics Assistant will be under the direct supervision of Chief GSS in coordination with Head of Field Office.
Main Tasks and Responsibilities:
- Perform repairs and maintenance on facilities; offices and warehouse, machines and equipment.
- Perform work in on or more of the maintenance trades: heating, ventilation air conditioning, carpentry, plumbing, painting, machine and equipment repair, electrical, sheet metal fabrication, welding
- Conduct preventive routine, periodic, or special inspections to determine repair and maintenance work necessary to prevent breakdowns of facilities, machinery and equipment.
- Support and coordinate the daily work schedule of a maintenance team composed of 5 to / staff (incl. skilled technician, cleaning staff, gardeners)
- Submit reports to the line managers
- Working schedule is day shift with flexibility to respond to urgent needs. May be required to work on shift during Friday and/or Saturday as required due to maintenance requirements
- Must be ready to work both indoors and outdoors under extreme conditions. Capacity to load heavy equipment as required with adequate tools
Essential Qualifications and Experience
- High school or technical education required (or equivalent) in either one of the relevant areas of function (maintenance trades)
- 5 years overall experience, minimum 3 years as technician and/or building maintenance, and team supervisor experience, relate experience includes skill and knowledge of painting, HVAC, carpentry, plumbing, masonry and electrical equipment.
Desirable Qualifications and Experience
- Facility maintenance experience, working in building/real estate companies/international organisation preferred
- Basic writing and communication skill
- Basic computer skills
- Good knowledge of goods and local market in area of competence
- Knowledge of Inventory/Stock management
- Driving licence
- Punctuality, reliability
- Ability to work under stress and willingness to work irregular hours. Ability to establish and maintain effective working relations as a team member in a multi-cultural, multi-ethnic environment;
- Ability to work independently and harmoniously with colleagues and as part of a team;
- Good interpersonal and communication skills;
- Excellent level of spoken English and Somali is a requirement.
Special Note
- Mandatory requirement to pass security clearances and medical checks.
